How do I send or download my invoice?

After entering all details, you can either download a high-quality PDF or email the invoice directly from the tool to your client.

Free Invoice Generator | Create & Email PDF Invoices (No Signup)

How to Use the Invoice Generator (Without Guessing What Goes Where)

Not sure what to fill out first? This guide walks you through every field - what it means, what you can skip, and how to send an invoice that looks like it came from a pro.

1. Invoice numbering and dates

1. Invoice number

Give each invoice its own number. Skip it and you risk confusion, duplication, and accounting headaches.

2. Issue Date & Due Dates

When did you send it? When do you want to get paid? These are those dates.

3. Date Format

American-style? European? Pick what fits where you and your client are.

2. Job name and logo upload

4. Job description

A quick line to explain what you’re billing for. Example: "Brand design retainer – March."

5. Logo upload

Add your logo. That little touch? Makes it feel official. PNG, JPG, or GIF up to 10MB.

3. Company, customer and currency info

Company customer and currency info example image

6. Bill from

Your name, business name, and contact info. This tells the client who sent the invoice.

7. Bill to

Client name, their info. Make sure it’s accurate, you want this getting to the right hands.

8. currency

What are you charging in; USD, EUR, AUD? Pick your currency so the totals match your books.

4. Adding invoice items

9. Item or task name

Label the thing you're charging for“Web audit” or “500 business cards.”

10. Cost

Label the thing you're charging for“Web audit” or “500 business cards.”

11. quantity

How many? How long? You type the number, we do the math.

12. description

Add a few words to explain what the line is. Keeps everyone on the same page.

13. Line item tax

If you need to charge tax on something, do it here. You can name it, too.

14. Line item discount

Want to shave off a bit? Discount by percent or flat rateyour call.

15. Add More Items

Need to bill for more? Hit “+ Add Line” to stack another item.

16. Total Per line

We calculate this oneprice × quantity + tax – discount. Easy.

17. Delete item

Click the trash can. Gone. Want to move something? Drag the dots.

5. Payment terms, totals, and notes

Payment terms, total and notes example image

18. Payment terms

Set expectations. “Net 15,” “Net 30,” or whatever invoice payment terms you roll with.

19. Client notes

Say thanks. Add context. Drop a smile. Human-to-human stuff goes here.

20. Invoice subtotal

The total of everything you added before any big discounts kick in.

21. discount total

Shows how much you're taking off the whole bill. If zero, it disappears from the final view.

22. Discounting the entire invoice

Use this if you’re discounting the full amount, not just line-by-line.

23. Invoice total

What they owe. After all edits, this is the number that matters.

24. Invoice amount due

If they’ve already paid something, the balance left goes here.

6. Payment stubs

25. Showing payment stubs

Name, contact, and what they owe. Good for printing and mailing.

26. Payment stub info

Need a remittance slip? Toggle this on to create a second page for mailing payments.

Who Is This Invoice Generator Built For?

You’re not running a big firm. You just need to send an invoice that looks professional and works. That’s who this is for.

🎯 Freelancers

Your brand is you. This lets you send polished, logo‑ready invoices that actually look like you run a business, even if you’re billing from your couch.

Perfect for: designers, writers, developers, consultants, coaches.

→ Start Your Invoice →

🛠️ Small Business Owners

You fix things. You build things. You run things. This keeps billing out of your way so you can stay on the job, not stuck on paperwork.

Great for: home services, HVAC, tutoring, salons, contractors.

→ Jump to the Generator →

🧾 Side Hustlers & Creators

You’re busy building something. This helps you look legit without slowing you down. No logins, no credit cards, no setup.

Just fill, send, done.

→ Try the Tool →

🌍 International Invoicers

Need euros instead of dollars? Want the date to say 27/07/2025 instead of 07/27/2025? Different languages? We’ve got you.

Invoices that make sense wherever you’re working.

→ Create Yours Now →

✏️ Still wondering if it works for you?

If you’ve ever said “I just need to send an invoice real quick” this is for you.

→ Generate Your First Invoice Now

💬 Frequently Asked Questions

Is this invoice generator really free to use?

Yes, it’s 100% free with no sign-up required. You can create, download, and email invoices without any hidden fees.

What should I include in a professional invoice?

Your invoice should contain: your business info, client details, itemized list with rates and tax, invoice number, dates, payment terms, and the total amount due.

Can I add my own logo or branding to the invoice?

Yes, you can upload your business logo and it will appear on the final invoice, perfect for a professional touch.

Can I change the date format, currency, taxes, or discounts?

Yes, most fields are fully customizable. You can choose your date format, set tax rates (inclusive or exclusive), apply discounts, and select different currencies if supported.

Do I need an account to continue editing or save templates?

No account is needed. However, if you refresh or leave the page, your entries may not be saved, this tool is browser‑based only.

Can I create recurring invoices or multi-page invoices?

This free tool supports one-off invoices. For recurring or multi-page invoices, you’ll need dedicated invoicing software.

What makes this the best free invoice generator?

InvoiceQuick lets you create unlimited, professional invoices with your branding, no sign-up, no fees, and no tool branding. It’s fast, fully customizable, and truly free since 2015.

Can I use this tool for different countries (like UK, Australia) and formats?

Absolutely. It works internationally—with support for multiple currencies, international date formats, and tax options, making it suitable for UK, Australian, EU, and global users

Online Invoice Software for Small Businesses and Freelancers

Over 65,000 invoices sent every month, 98% of users say they feel more in control.

Alex M.
‍Civil Engineering

April 12, 2024

"Working perfectly and meets all my requirements. Keep it up team, very easy to use."

Audrey K.
UI/UX Designer

March 22, 2025

"One of my clients actually emailed me to say my invoice looked classy. Never thought I’d hear that about an invoice. It’s silly, but it made me feel legit."

David P.
Digital Marketing

July 7, 2023

"Invoicing that is simple and intuitive. I love the recurring invoice feature & professional look of my invoices.

Kenneth D.
HVAC Installer

June 19, 2025

"It used to take me longer to chase down payments than to do the actual work. Now, invoices go out fast, my clients pay faster, and I barely think about it."